This video provides a brief summary of all the programs in the EasyDocs Suite.

Did you know that EasyDocs is a suite of programs each catered to specific types or documents and purpose of publishing

First, there's the Publish Content Program which is the simplest, perfect for creating bulletin boards and news pages.

second, there's the Publish Documents Program which is the most common, typically used to Publish meeting documents, but can be used for a variety of purposes.

Thirdly is the Publish category Program which organizes your published documents based on user defined categories.

To take it a step further is the Publish Category Year Program which organizes categories into years, perfect for year by year election filings.

lastly, there's the Publish Date Program which can limit it's display based on a specific time frame.

Watch this video tutorial for more detail and a visual showcase of each.

This video for the EasyDocs Publishing Suite covers the scanning and naming of documents and attachments that will be published.

Scanning your documents depends heavily on your hardware and software you use. While EasyDocs is not a scanning program, we can recommend NAPS if you're in need of scanning software, it free, open source, and easy to use.

Naming your documents properly after you scan them is vital to avoid strange and unwanted behavior not just in the EasyDocs Suite but with a great many windows programs. For your document name, we recommend a two digit number like 01 to 99 followed by the document name, or a section then number such as A01 to Z99. We also recommend keeping you document name to a maximum of 20 characters long as some windows programs dislike names with higher character counts. And most importantly, do not use the following Characters at all in your document name: % ^ , # + ` [] {} | /\ : * ? “ <>

Watch this video tutorial for a step by step visual explaination.

This Tutorial for the EasyDocs Publishing Suite covers the replacing of Attachments linked to documents of certain dates.

Since easyDocs allows you to easily replace attachments to publish on your schedule, No more waiting on everything to be there before publishing. For example, you can publish before a signed contract is available, When the signed contract comes in, you simply need to replace the unsigned one with the new one.

First, open your EasyDocs publishing program.Then enter the date of the document you want to replace attachments for. Then choose the meeting type from the drop-down menu. Then go to File -> Maintain Links. The Maintain Links window should now be populated with a list of attachments linked to that document. Select the attachment you want to replace from the list by clicking on it. Then, locate the new attachment and drag and drop it into the linked file input field above the list. It’s normally in the attachment or links folder under easyDocs. Then hit publish.

Watch this video tutorial for a step by step visual explaination.

If you've made any mistakes or have incorrect documents when publishing with the EasyDocs suite you don't have to worry, you can easily find and republish you documents without needing to re-scan everything.

First open your EasyDocs program and go to Configuration. At the bottom, find the Archive directory path. EasyDocs will archive your documents and links for just this purpose, ensuring that nothing is deleted even if you’ve clicked the clear links folder button when publishing. Now go to the Archive directory path. Now you’ll see the documents and links folders for everything you’ve published. Find the pair with the matching date and type. Now we simply move the Document back to the folder you published from. And then open the archived links folder and move the files inside to the original empty links folder. Now that your document and links are retrieved, you can publish it again as normal after all the issues have been fixed.

Watch this video tutorial for a step by step visual explaination.

This video covers framing the EasyDocs Webviews within your own website and how to filter and sort your documents using the webviews URL.

You can frame you Easydocs webview within your own websites in the case that you do not want to link to the web view itself. If you do want the EasyDocs webview framed, please call us at 903-243-1208.

Filtering the documents of your web view involes typing at the top of your browser, appended to the end of the URL ?yr=last&newest=1&pattern=special. This command will tell the webview to display the most recently published document of the 'Special' type.

Another function, this time in the Publish Content program is the ability to give your Documents static names before publishing, perfect for documents that have the same kind of content but are continually named differently.

Watch this video tutorial for a step by step visual explaination.

If you require the attachments to your documents to also be searchable this video will show you how to achieve that.

To start, making attachments searchable requires that you've already published the document that the attachment is associated with.

Now we open the Publish Documents program and enter in the date and type of the parent document. Then we drag the desired attachment or a doc that has the desired information over to the Word Doc field. Finally we go to File -> New Secondary Search and in that window enter the description of the attachment you are making searchable, then click publish.

That should be everything needed to make your attachment searchable. Watch the video tutorial for a step by step visual explaination.